Pavilion

posted 16 Jul 2019, 04:10 by Clerk

Q) Which Councillors are responsible for delivering the Pavilion project?

A) The Parish Council is collectively responsible for delivering the project. As with any other project, no individual Councillor has an active role in project managing the Pavilion scheme on a day to day basis which is why the Council employs external specialists to undertake this role, and any executive or scheme administration function is discharged via the Clerk’s Office. Councillors receive updates and reports either via the Clerk’s Office or direct from external advisers and makes decisions and seeks other advice as necessary.

 

Q)  Why was the contract procured in individual packages?

A)  HPC took advice from the lead architect on the recommendation of parcelled packages of work. 

 

Q) The budget has increased by £115k from £315k to £430k - where has this increase come from and who is going to pay? Is the funding from FF and Veolia secure?

A)  HPC has had two roofing and cladding contractors pull out, one after several months of negotiation and before signing a contract and one after signing. This has caused delays as well as increased material costs partly due to the re-evaluation of the roofing specifications. HPC has met with the newly proposed roofing and cladding contractor and this revised budget is up-to-date and estimated to finish the build, although the costs for the internal fit are not based on up-to-date quotes. HPC are ready to instruct the new contractor with the aim to have a sealed, wind and water tight building by the end of this year and then to finish internals during the next financial year, all subject to imminent confirmation from the FF that they commit to support the project over this and the next financial year. The £430k is an estimated full outturn cost and HPC has yet to set a revised budget from the original £315k.

 

Q) With the risk of further delays and escalating costs, where will the funds come from?

A) Reserves will recover in the next financial year. There are also some finishes within the build that can be delayed and will not hinder the use of the facility.

 

Q) Would HPC be willing to reconsider any aspect of cost-saving re-design, particularly of the complex roof, if recommended by the new architect/contractor? Any savings could be put towards maintenance.

A) Yes, if there is an opportunity to redefine costs, HPC will consider this if the cost saving is significant enough.  The internal specification of the building has to meet the FF criteria. In terms of maintenance, this will be minimal in the initial year due to it being a new build whilst the cost of vandalism has spiralled due a number of acts of ASB in the playing field.  The Police have been asked to make regular visits to the playing fields to tackle this current problem.  Ultimately new digital CCTV surveillance systems will give a better response coverage of the fields and vandalism will be deterred by use of a dedicated CCTV cameras on the Pavilion.

 

Q) Is there any chance HPC can withdraw the residual funds down from the FF? 

A) HPC needs the FF to confirm their commitment over this and the next financial year before proceeding. HPC are committed to closing the building this year with internal fits in the next financial year. It was suggested to HPC by the FF that there may be the opportunity of obtaining further funding from them but this is currently with the FF Directors and HPC is waiting for their response of commitment to that already agreed so it can proceed with the build. If they are minded not to support the project any longer, then that this puts HPC in a difficult situation. The reserves currently stand at £184k of which £60k is already allocated to the Pavilion as part of the £160k originally agreed. To complete the building this year a further £100k would be needed.

 

Q) Why didn't HPC use the Football Foundation's framework and matrix for establishing the project's sustainability? 

A) There was no mention of a 'framework' to HPC by the FF.

 

Q) In light of taking the project forward with damage limitation, have the right inspections and certifications been carried out on the previous contractors (independent of the architect) and will references and financial checks be carried out on any future contractor appointments?

A)  Inspections and certifications of previous contractor’s work falls under the role of the project architect – HPC will ensure these are in place. In terms of any future contractors appointments the appropriate checks will be made.

 

Q) A lot of money has been spent on this 'boys only' facility when the money could have been invested in the preferred Community Centre - a facility available for all. Will the building be available for general use and when?

A) Football is a sport increasingly engaged in by girls as we’ve seen on the enormous success of the current Woman’s World Cup as well as older people and with extra demands from current and future housing developments in Hagley, it is expedient to have this facility and the capacity for our children and community needs. It will be a community use facility with changing rooms. It will be available for hire by other sports teams although HPC does need to remain committed to the fixtures of the football club as part of the conditions of the FF grant. There is a meeting room which will be available for hire by community groups and can be used for HPC meetings as well potentially cutting annual rental costs for HPC when the lease on 74a Worcester Rd expires in 2021. The FF would not make a grant towards the community centre and the community centre did not have formal plans prepared at the time. Parking for the Pavilion will be on the shopper's car park.

 

Q) When will the new architect and design & build contractor be on board and has the contract with the old architect been cancelled?

A) HPC is currently in dispute with the outgoing architect and HPC is actively seeking a number of avenues to resolve this. Under the RIBA code of conduct a new architect cannot be appointed until the contract with the existing architect is legally dissolved. 

 

Q) Is there a revenue budget for the Pavilion?

A) There is no formal revenue budget built into the overall 2019/20 accounts. This is due to the fact that the project is all Capital costs until it is completed.  There will be a revenue budget prepared based on the income stream from the regular use of the football club and from the hire of the facility against the general running costs of the building; but a schedule of rates has not yet been drawn up. It is HPC's intention to make a surplus from this facility.

 

 

Q) Why don’t HPC give regular updates on the Pavilion?

A) The Pavilion has been a regular item on the agenda for 2 years. Updates are given at each meeting. Substantive items are added to the agenda where there is a discussion and decision required by council. The minutes are then available via the HPC website, the library and the HPC office.

 

If you have any further questions, please contact the clerk at clerk@hagleyparishcouncil.gov.uk. The clerk will endeavour to answer any questions as soon as possible but any responses will be managed around current workloads.

If you have a Freedom of Information request this should be submitted as such to clerk@hagleyparishcouncil.gov.uk . You will receive a response within 20 working days.

 

Hagley Pavilion

posted 28 Mar 2019, 07:30 by Clerk

HPC is pleased to be able to publish an update on the progress of the Community Pavilion Project. 

At an Extraordinary Meeting held on Monday 18th March 2019, it was agreed to engage a new architect and appoint a replacement roofing and cladding contractor who can fulfil the next stage of the re-build project. Hagley Parish Council has previously informed residents and stakeholders that it had sought legal advice on a number of aspects of the contract.  This advice has now been received and acted upon.  There remains some further actions which are being pursued through the Council’s legal adviser and will be followed up in due course.    

Members of the Parish Council appreciate that the delays have caused a great deal of concern and inconvenience and would like to reinforce that the Parish Council, as well as our funding bodies are doing all we possibly can to get this community project finished as quickly and efficiently as possible.

Pavilion

posted 4 Feb 2019, 03:32 by Clerk

Pavilion News

The roofing and cladding contractor has decided to withdraw from the contract.  This is seen as a breach of contract and legal advice is being sought.  HPC will act on this and other legal advice received accordingly.  This withdrawal has meant that discussions are currently in progress with a further replacement contractor with a view to being able to start as soon as possible.  The current situation is very fluid and all parties are working to secure a contract with immediate effect.

We have been a given a date for the end of May to complete the build following detailed discussions with the Football Foundation. The Foundation has been very supportive and understanding as regards the difficulties experienced.  We will update the Foundation in the near future as soon as we are in a position to confirm the contract and program plan.  All parties are working to the same end and HPC will be seeking continued support from all stakeholders.

We appreciate how frustrating this is for residents and are feeling the same frustrations at HPC. We would like to get the playing field, Pavilion and Church Street open as soon as possible and are doing are upmost to make this happen.

Hagley Playing Field

posted 7 Dec 2018, 05:12 by Clerk

Please see the latest update regarding the playing field:

Severn Trent Water / NMC Nomenca return of the Hagley Playing Fields to public use
  • HPC has agreed that STW / NMC will hand the Hagley Playing Fields back to HPC and return them to public use in phases as follows:
    • Part of the playing fields (near the play equipment) will be opened and handed back to HPC, with immediate effect;
    • STW / NMC will improve access to the Community Centre through relocating some of the protective fencing, with immediate effect; and 
    • At the advice of the Landscapers, HPC has reluctantly declined to take back responsibility for the bulk of the playing fields at this time.  This will allow for the grass to become more established and conditioned and will ensure that STW / NMC can return the playing fields to public use in a suitable standard and condition, as contractually agreed.  
  • It is currently expected that the playing fields will be fully re-opened for public use in Spring 2019.
Access to Hagley Playing Fields through Church Street Access
  • HPC has reluctantly accepted the advice of its Professional Advisors, that the Church Street Access to the Hagley Playing Fields should remain closed until external works (Cladding, Roofing, Windows and Doors) at the Pavilion development are completed, for Health & Safety reasons.  
  • Discussions were held regarding whether temporary access might be made available in periods when no work is taking place at the Pavilion site, but recommendations were received by HPC that this would be costly to achieve, would potentially cause confusion to pedestrians and would be unacceptable to Contractors working on site. 
  • HPC remains committed to ensuring that the Pavilion project (particularly the external works) is completed as soon as possible, with the intention of re-opening the Church Street access to Hagley Playing Fields as soon as practicable.

Pavilion

posted 29 Nov 2018, 01:23 by Clerk   [ updated 29 Nov 2018, 01:25 ]

Pavilion News (November 2018)

HPC acknowledges that the residents of Hagley are increasingly concerned by the lack of momentum with the build of the new Pavilion, and recognises the need to keep residents updated with current progress, whilst it also attempts to address the difficulties that it has, and continues, to face.

Please see below a briefing of events to date:

History

  • ·         HPC invited Contractors to tender during 2016.
  • ·         Under advice from the Design Architect / Project Manager (Simms Davies), individual Contractors were invited to apply for each major element of the project, in order to achieve best price.  The known shortcoming of this approach is that it can introduce delays between each construction phase.
  • ·         The Football Foundation delayed in responding with confirmation of the grant award whilst going through their approval process.  As a result, the original Contract tenders expired.
  • ·         HPC re-invited Contractors to tender and found a substantial increase in costs.
  • ·         February 2017 – The Football Foundation made their grant offer of up to £100,000 to HPC.
  • ·         Securing a Demolition Contractor presented problems, due to only one response to the re-tender being received.
  • ·         June 2017 – HPC appointed a ‘client side’ Project Manager (Place Partnership) to provide the volunteer HPC members with professional support and aid communication with Simms Davies and the Contractors.
  • ·         July 2017 – Demolition of the old Changing Rooms takes place.
  • ·         August 2017 – Access route installed to allow materials to be delivered to site.
  • ·         September 2017 – Contractor for the building shell commences build on site.
  • ·         The UK encountered the worst winter on record, which meant the Access route fell short of safety standards and had to be substantially improved, leading to project delay.
  • ·         February 2018 – Contractor for the building shell re-commences build on site.
  • ·         Summer 2018 – Construction of drainage, foundations, service connections, and building shell of the new Pavilion completed.
  • ·         A meeting with the Football Foundation confirmed their recognition of the problems that HPC has faced in the project to date and they are fully aware of how HPC is managing these.
  • ·         The original preferred Roofing & Cladding Contractor withdrew leaving HPC to seek the next best price.  As a result, HPC called on the ‘2nd place’ contractor who was engaged in another major project and that they had to finish before signing up to HPC.
  • ·         November 2018 – Roofing & Cladding contract signed and electronic payment process setup in order for material costs to be paid for.

 Current position

  • ·         The Roofing & Cladding Contractor has completed their survey on site and HPC now awaits commencement on site.  No materials have yet been delivered to site.
  • ·         Due to the delays outlined above, the originally anticipated completion date for the Pavilion has been passed.
  • ·         HPC awaits a revised build program from Simms Davies / Place Partnership, at which point a revised completion date for the Pavilion can be estimated.

Next…

  • ·         HPC has stated an aim to get the building ‘wind and water tight’ before the winter.  However, this has slipped back due to the Contractor issues explained above, beyond the control of HPC.
  • ·         The next contract following Roofing & Cladding will be the Closures contract (i.e. windows and doors).  The Closures contract is lined up, but cannot yet be signed as the completion date for the Roofing & Cladding works is not yet certain.
  • ·         Once the building is ‘wind and water tight’ a full review of the expect project costs to completion will be undertaken.
  • ·         The Electrical and Plumbing contracts are lined up but cannot yet be signed.

 

Confidentiality

Due to the commercial difficulties encountered during the project, HPC (in the interest of the public) has been forced to discuss certain project matters in the confines of professional boundaries and confidentiality in ‘private session’.   This is not in order to withhold information from residents or to limit transparency, but is simply due to the commercially sensitive nature of the business being discussed and transacted. 

Updates on the project have been issued via the local press, the Hagley Village News, the HPC Newsletter and through the HPC Meeting Minutes, wherever appropriate.  Q&A sessions have been undertaken at HPC Meetings periodically, as requested by interested members of the public, and the ‘Pavilion update’ is a standing agenda item for all HPC Meetings.  HPC will continue to provide updates as the project progresses to completion.

 

 

 

 

 

Neighbour disputes

posted 17 Oct 2018, 01:11 by Assitant-Clerk   [ updated 17 Oct 2018, 01:11 ]

Message from locl Policing Team

Neighbour Disputes
 

We would all like to live in peace with our neighbours, but unfortunately that is sometimes not how things work out. Here is what you can do if you are having problems. 

Unless a crime has been committed or someone is in immediate danger, the police are unlikely to intervene in neighbour disputes. However, we will put you in touch with the groups and organisations who can help. 

Examples: 
“I am having a dispute with a neighbour about our property boundaries”. 

If you can not find an amicable solution with your neighbour, we suggest seeking the advice of a solicitor to resolve this. You could also contact your bank, building society, or whoever holds your deeds, to confirm the boundary lines. 

The following resources may also be of use: 

The Royal Institute of Chartered Surveyors (RICS) www.rics.org 
The Land Registry www.gov.uk 

“I am having a dispute with a neighbour about their CCTV camera pointing at my property”. 

Many people are installing closed circuit television (CCTV) as a home security measure as it has proved to be an effective tool in fighting crime. Cameras used for limited household purposes are not subject to the Data Protection Act 1998. However, if the footage covers areas beyond this, such as neighbouring streets or other properties, problems may arise. There could be issues regarding privacy and harassment if you are being recorded in your home. 

In the first instance, speak to your neighbour to see if it is possible to reposition the camera so that it does not point at your property. If this is not successful, and you want to take further action, we recommend seeking legal advice from a solicitor. 

To find a local independent solicitor visit The Law Society web site www.lawsociety.org.uk 

This information is provided courtesy of Ask The Police 

“My neighbour plays music to an excessive level”. 

The GOV.UK site allows you to submit a noise complaint to your local council online. 
If you live in a rented property or local housing then please contact your landlord or the housing association who will be able to provide relevant support and guidance. 

Further advice on what to do to resolve a neighbour dispute can be obtained from the Gov.UK website www.gov.uk 

This independent website also offers advice www.problemneighbours.co.uk 

If you live in a rented property or local housing then please contact your landlord or the housing association who will be able to provide relevant support and guidance. 

Protecting yourself from fraud

posted 25 Jul 2018, 02:35 by Assitant-Clerk

Message from Local Policing Team:

Protecting yourself from fraud


If you receive a request to provide personal or financial information, you need to take a moment to reflect and step back from the situation. 

Even if they say they're the bank or other trusted organisation, you still need to take the time to stop and think about what's really going on. Deep down, you probably already know these basic rules on how to beat financial fraud - you just need to take a breath and stay calm enough to remember them. 


1. Requests to move money: 

A genuine bank or organisation will never contact you out of the blue to ask for your PIN, full password or to move money to another account. Only give out your personal or financial details to use a service that you have given your consent to, that you trust and that you are expecting to be contacted by. 

2. Clicking on links/files: 

Don't be tricked into giving a fraudster access to your personal or financial details. Never automatically click on a link in an unexpected email or text. 

3. Personal information: 

Always question uninvited approaches in case it's fraudulent. Instead, contact the company directly using a known email or phone number. 

4. Don't assume an email or phone call is authentic: 

Just because someone knows your basic details (such as your name and address or even your mother's maiden name), it doesn't mean they are genuine. Be mindful of who you trust - criminals may try and trick you into their confidence by telling you that you've been a victim of fraud. Criminals often use this to draw you into the conversation, to scare you into acting and revealing security details. Remember, criminals can also make any telephone number appear on your phone handset so even if you recognise it or it seems authentic, do not use it as verification they are genuine. 

5. Don't be rushed or pressured into making a decision: 

Under no circumstances would a genuine bank or some other trusted organisation force you to make a financial transaction on the spot; they would never ask you to transfer money into another account for fraud reasons. Remember to stop and take time to carefully consider your actions. A genuine bank or some other trusted organisation won't rush you or mind waiting if you want time to think. 

6. Listen to your instincts: 

If something feels wrong then it is usually right to question it. Criminals may lull you into a false sense of security when you are out and about or rely on your defences being down when you're in the comfort of your own home. They may appear trustworthy, but they may not be who they claim to be. 

7. Stay in control: 

Have the confidence to refuse unusual requests for personal or financial information. It's easy to feel embarrassed when faced with unexpected or complex conversations. But it's okay to stop the discussion if you do not feel in control of it. 

If you've taken all these steps and still feel uncomfortable or unsure about what you're being asked, never hesitate to contact your bank or financial service provider on a number you trust, such as the one listed on their website or on the back of your payment card. 

Report fraud 

The first thing you should do if you've been a victim of fraud is to contact Action Fraud. You can report a fraud via their online fraud reporting tool, or by calling Action Fraud on 0300 123 2040. 

If there is a crime being committed right now or if you are in danger you should call the police on 999. 

Message from West Mercia Police - cyberbullying and online harassment

posted 22 May 2018, 04:27 by Clerk

Advice on cyberbullying and online harassment


Cyber bullying and online harassment can be extremely distressing. It can be classed as a criminal offence but there is lots of help available to support you. 

Tips to stay safe online 

Think before you post - when posting or commenting on the internet, consider what you say and what effect this may have. Never post comments that are abusive or may cause distress to others. 

Keep personal information personal - avoid saying things or publishing pictures that might later cause you or someone else embarrassment. Be aware of what friends post about you, or how they reply to your posts, particularly about your personal details and activities. 

Make the most of privacy settings - keep your profiles closed, allowing access only to your chosen friends and family. 

Report cyberbullying to internet service providers - lots of content on social media that is offensive or upsetting is not necessarily a criminal offence. However, cyberbullying often violates the terms and conditions established by social media sites and internet service providers. Report cyberbullying to the social media site so they can take action against users abusing the terms of service. 

Social media help sections can show you how to block users and change settings to control who can contact you. You can get advice and support on using the following social media sites, including the ability to report content to them. 

Facebook - https://www.facebook.com/help/ 


Twitter - https://support.twitter.com/ 


Instagram - https://help.instagram.com/ 


LinkedIn - https://www.linkedin.com/help/linkedin 


Google+ - https://support.google.com/plus#topic=6320382 


YouTube - https://www.youtube.com/yt/policyandsafety/en-GB/reporting.html 


Pintrest - https://help.pinterest.com/en 


Tumblr - https://www.tumblr.com/abuse 


Snapchat - https://support.snapchat.com/en-GB 


If you believe that you are the victim of an offence, always keep a record of the content by taking a screenshot, for example. If you are worried that your child or a loved one might be the victim of cyberbullying here are some signs to look out for: 

Low self-esteem 


Withdrawal from family and spending a lot of time alone 


Reluctance to let parents or other family members anywhere near their mobiles, laptops etc 


Finding excuses to stay away from school or work 


For further signs and advice visit bullying.co.uk 

Message from West Mercia Police - Reporting a crime

posted 22 May 2018, 04:17 by Clerk

Reporting Incidents

Please do not report crime or other incidents via Twitter or other forms of Social Media ? Please call 101 or 999 in an emergency. Additional information is often required by officers in order for the police to act upon any information given. 

Please view the advice below on which number you should ring. 

999 is for reporting emergency situations only; below is a helpful mnemonic to remember when to use it. 

P - Phone 999 only if 
O - Offenders are nearby 
L - Life is at risk 
I - Injury is caused or threatened 
C - Crime or disorder is in progress 
E - Emergency situations 

What is 101? 

101 is now the number to call when you want to get through to your local police when it is less urgent than 999. It is available 24 hours a day, 7 days a week. Calls to 101 from land lines and mobile networks cost 15 pence per call, no matter what time of day you call or how long you are on the phone. 

When should I use 101? 

If you have had a minor traffic collision. 
If your property has been damaged. 
If your car has been stolen. 
If you suspect drug dealing. 
If you have been burgled and there are no offenders on scene. 
If you have witnessed a crime. 
If you have information about criminals in your local area. 
If you have seen a missing person. 
If you need crime prevention advice. 
If you want to speak to a local police officer/ your local Safer Neighbourhood Team. 
If you want to speak to the police about any other incident that doesn't require an immediate response. 
If you want to make us aware of any policing issues in your local area. 


What happens when you call 101? 

When you call 101, you will be greeted by an automated system that will automatically identify your location and offer you the option of being connected to your local police force. 

If you would like a different force you will be given the option to speak to an operator to select your chosen area. Your call will be answered by police contact handlers in the control room of that local police force. 

If you are anywhere in the UK you can still dial 101 and you will be given the option of speaking to police contact handlers within West Mercia. If your selection is not correct, you will be given the option to speak to an operator. 

CCTV - Message from West Mercia Police

posted 3 May 2018, 01:38 by Assitant-Clerk

CCTV, can I use it? Do I need it?

There a number of ways in which you can help improve the security of your home and property. You may wish to consider purchasing a CCTV system. CCTV can help deter, detect and identify criminals. 

CCTV can be an effective tool. It can discourage anti-social behaviour and reduce crime because offenders do not want to be caught on camera. 

The first thing you need to consider is if you really do need CCTV. In the first instance you may wish to consider looking at other, less costly ways to improve the security of your home before considering purchasing a good quality CCTV system. 

If you own the property then it is perfectly legal to install CCTV to protect your property against intruders and trespassers. However, you cannot put cameras up on other peoples property without their consent. 

Whilst it is lawful for you to monitor your own property for security purposes, you should however make sure that your field of view does not extend beyond your boundaries or focused on adjacent private areas. 

For more information visit the Information Commissioner?s Office (ICO) website: https://ico.org.uk/for-the-public/cctv-on-your-property/ for their CCTV codes of practice document. You can also phone the ICO helpline on 0303 123 1113, the helpline is open from 9am to 5pm, Monday to Friday. 

1-10 of 16