Pavilion News (November 2018)
HPC acknowledges that the residents of Hagley are
increasingly concerned by the lack of momentum with the build of the new
Pavilion, and recognises the need to keep residents updated with current
progress, whilst it also attempts to address the difficulties that it has, and
continues, to face.
Please see below a briefing of events to date:
History
- ·
HPC invited Contractors to tender during 2016.
- ·
Under advice from the Design Architect / Project
Manager (Simms Davies), individual Contractors were invited to apply for each
major element of the project, in order to achieve best price. The known shortcoming of this approach is
that it can introduce delays between each construction phase.
- ·
The Football Foundation delayed in responding
with confirmation of the grant award whilst going through their approval
process. As a result, the original
Contract tenders expired.
- ·
HPC re-invited Contractors to tender and found a
substantial increase in costs.
- ·
February 2017 – The Football Foundation made
their grant offer of up to £100,000 to HPC.
- ·
Securing a Demolition Contractor presented
problems, due to only one response to the re-tender being received.
- ·
June 2017 – HPC appointed a ‘client side’
Project Manager (Place Partnership) to provide the volunteer HPC members with
professional support and aid communication with Simms Davies and the
Contractors.
- ·
July 2017 – Demolition of the old Changing Rooms
takes place.
- ·
August 2017 – Access route installed to allow
materials to be delivered to site.
- ·
September 2017 – Contractor for the building
shell commences build on site.
- ·
The UK encountered the worst winter on record,
which meant the Access route fell short of safety standards and had to be
substantially improved, leading to project delay.
- ·
February 2018 – Contractor for the building shell
re-commences build on site.
- ·
Summer 2018 – Construction of drainage,
foundations, service connections, and building shell of the new Pavilion
completed.
- ·
A meeting with the Football Foundation confirmed
their recognition of the problems that HPC has faced in the project to date and
they are fully aware of how HPC is managing these.
- ·
The original preferred Roofing & Cladding
Contractor withdrew leaving HPC to seek the next best price. As a result, HPC called on the ‘2nd
place’ contractor who was engaged in another major project and that they had to
finish before signing up to HPC.
- ·
November 2018 – Roofing & Cladding contract
signed and electronic payment process setup in order for material costs to be
paid for.
Current position
- ·
The Roofing & Cladding Contractor has
completed their survey on site and HPC now awaits commencement on site. No materials have yet been delivered to site.
- ·
Due to the delays outlined above, the originally
anticipated completion date for the Pavilion has been passed.
- ·
HPC awaits a revised build program from Simms
Davies / Place Partnership, at which point a revised completion date for the
Pavilion can be estimated.
Next…
- ·
HPC has stated an aim to get the building ‘wind
and water tight’ before the winter.
However, this has slipped back due to the Contractor issues explained
above, beyond the control of HPC.
- ·
The next contract following Roofing &
Cladding will be the Closures contract (i.e. windows and doors). The Closures contract is lined up, but cannot
yet be signed as the completion date for the Roofing & Cladding works is
not yet certain.
- ·
Once the building is ‘wind and water tight’ a
full review of the expect project costs to completion will be undertaken.
- ·
The Electrical and Plumbing contracts are lined
up but cannot yet be signed.
Confidentiality
Due
to the commercial difficulties encountered during the project, HPC (in the
interest of the public) has been forced to discuss certain project matters in
the confines of professional boundaries and confidentiality in ‘private
session’. This is not in order to
withhold information from residents or to limit transparency, but is simply due
to the commercially sensitive nature of the business being discussed and
transacted.
Updates
on the project have been issued via the local press, the Hagley Village News,
the HPC Newsletter and through the HPC Meeting Minutes, wherever
appropriate. Q&A sessions have been
undertaken at HPC Meetings periodically, as requested by interested members of
the public, and the ‘Pavilion update’ is a standing agenda item for all HPC
Meetings. HPC will continue to provide
updates as the project progresses to completion.
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